Action Items and Notes from Previous Meetings

          February 28, 2006 -Fernandez

1. ACTION Awaiting CVs - Urquidi and Birx and De Antonio.
   
2. Comments from Nakotte-

   "1)       While I did like Paul’s suggestion to name each educational objective (and I did do so for our EP objectives), I abstained from naming the university and college objectives. I suspect those objectives will have to be named by the Engineering departments in their self-study documents, and because of consistency, we should simply adopt their suggestions.

   2)       Paul did not like the font in diagram 2.1, and he also suggested that the diagrams should be larger. At this stage, I chose to postpone such purely cosmetic corrections.

   3)       Gary pointed out that we will need to somehow document an ongoing evaluation and the level of achievement of the objectives, as well as evidence how the results were used to improve the effectiveness of the program. I’m not really sure how to do that, and I hope that the advisory board will provide some insight."  

   
   

          February 24, 2006 -Fernandez

3. ACTION Kyle sent out an email to the committee and Advisory Board members regarding the EP Advisory Board meeting March 9-10.
   

   -----Original Message----- 
   From: Gary Kyle [mailto:kyle@nmsu.edu]
   Sent: Friday, February 24, 2006 11:30 AM  
   To: Frank Addessio; Haas, Jon P.; 
   James A. McNeil; James Small  (jgsmall@raytheon.com); 
   John Schaub; Robert Sanderson (bsanders@nmsu.edu); 
   Salazar, Vincent P; Tafoya, Ronald 
   Cc: 'Josie Alexander'; 'Reina Clark'  
   
   Subject: upcoming NMSU EPAB meeting   
   
   Dear Engineering Physics Board members,

I have put some information about the upcoming Engineering Physics Advisory Board meeting (March 9-10) on the Web at http://top.nmsu.edu/BSEP/
You will find the list of Board members, Agenda, and travel information. Next week we will be adding links to our draft ABET Self-Study Report and other information.
There is additional information about the BSEP program on our department web page http://physics.nmsu.edu/Physics/ep/index.html
I you need assistance making travel arrangements please feel free to contact Ms. Josie Alexander (505-646-3832) or me. We can reimburse travel costs, if necessary.
The university has gone to a new online parking pass system. You can get a parking pass at the site http://www.nmsupolice.com/permit/parking.asp The "Campus Location" is Gardiner Hall. If you have problems, we can also generate the pass when you arrive.
The meeting will start on Thursday March 9 at 12:00pm with lunch at the Mix (1001 E University Ave (505) 532-2042 - in a shopping center next to Kinkos). We will walk there from the Physics Department office at 11:45am or you can meet us at the restaurant. The reservation is in my name and the Physics Department.
But please feel free to arrive anytime Thursday morning for informal visit.
The Engineering Physics program, along with most programs in the NMSU Engineering College, will be reviewed for accreditation by ABET in October 2006. A department Committee with members from Physics, Electrical Engineering, and Mechanical Engineering is currently preparing a so-called Self-Study Report which describes our program, including elaborate curriculum and outcomes assessment processes. The Advisory Board has an important role representing our program constituents and sharing your experience and wisdom to ensure our program produces graduates with the desired skills. Much of this meeting will be spent discussing our draft Report.
I expect that the Report will be a work in progress up to the due date in June 2006. We have a fairly complete zeroth draft, and we plan to have a first draft on the web late next week. When it is ready I will send an email to the Board in case you have a chance to look at it before the meeting. I will provide the latest hardcopy at the meeting.
Thanks again for your willingness to serve on our Board.
Gary "

          February 23, 2006 -Fernandez

1. ACTION Awaiting CVs - Urquidi and Birx and DeAntonio.
   1. New Outcomes Matrix
   2. The draft for hiring practices must be fixed. To be done by Pate
   3. ME is revising outcomes matrix
   4. There is a need to track students post-graduation
   5. The webpage must be consistent with the ABET document. To be done by Fernandez
   6. Students must be informed of ABET objectives
   7. ABET will visit in October
   8. Paul Furth distributed corrections on section B.
   9. All corrections must be made for first draft before Friday (March 3) and submitted to Kyle so that he can send it out.

          February 14, 2006 -Fernandez

1. ACTION Awaiting CVs - Urquidi and Birx and DeAntonio

1. The facilities list submitted by Curran was incorrect, it listed the lab and not the facilities. DeAntonio will rewrite the facilities report.
2. It was decided that all documents on the website should be in an editable format, thus all files must be changed to .doc, or .xls files. To be done by Fernandez
3. All CV's must be made consistent in regards to font and style. To be done by Fernandez




          February 7, 2006 -Fernandez

2. ACTION Awaiting Introduction from DeAntonio
   
3. ACTION Awaiting section form Urquidi
4. ACTION Hearn to get self study guide form ET and ME.
5. ACTION Outcome matrices from ME & EE are needed.
6. ACTION Need timeline activities.
7. ACTION Compile student evaluations and GRE scores; summarize for 1 year..
8. ACTION Enrollment spreadsheet needed.
9. ACTION Pate to do missing syllabi and will send to Fernandez.
10. ACTION Nakotte to do elective measures and what it means i.e. pre & post tests.
11. ACTION Hearn to do exit interview documents.
12. ACTION Kyle to do GRE scores table.
13. ACTION An alumni survey document is needed .
14. ACTION Nakotte to do direct & potentially direct measures.
15. ACTION Pate to request pretests from faculty.
16. ACTION Course 150 is to be removed from the website by Fernandez.
    

              January 31, 2006 - Fernandez

17. ACTION Paul Furth to send capstone to Hearn.
    
18. ACTION The Self Study draft needs to be sent to Krist by the end of the week.
    
1. DeAntonio to write Introduction.2. Nakotte to redo flow charts.
3. The Advisory Board meeting has been scheduled for March 9-10.
4. DeAntonio will correct the facilities document originally submitted by Curran. The room and equipment must be included not the course description as done by Curran.




          December 14, 2005 - Fernandez

1. ACTION Awaiting CVs - Urquidi and Birx and DeAntonio.
   
2. ACTION Awaiting a syllabus - Urquidi.
   1. Fernandez, Hearn, Kyle, Nakotte & Pate are to have access to all EP web files, with Fernandez as webmaster.
   
   
   

             December 12, 2005 - Fernandez

3. ACTION Awaiting a syllabus - Urquidi.
   1. Fernandez to take over web duties from DeAntonio
   
   
   
   

             August 19, 2005 - DeAntonio

   1. ACTION Awaiting CVs - Urquidi and Birx.
      
   2. ACTION Awaiting a syllabus - Urquidi.
      
   3. ACTION Send Syllabi and CVs to DeAntonio - Pate
      
   4. ACTION Send full copy of Self Study Document to Gary for printing and copying to be used at Tuesday's meeting - DeAntonio, Kyle
      
   5. ACTION Compile Course Outcomes Matrix by Tuesday's Meeting - DeAntonio
   6. ACTION Get ME and EE Course Outcomes Matrices - Kyle, Pederson, Furth, DeAntonio<>
   7. ACTION Create a one-page To-Do List for Faculty Teaching ABET classes - DeAntonio
   8. ACTION Find University Objectives in NC document - Nakotte
   9. Probability and Statistics should be added to PHYS 495
   10. All faculty teaching ABET courses should conform to the ABET syllabi in the Self Study Document beginning Fall 2005.
   11. Discussion of Felder's Teaching Academy talk led to need for a creation of course outcomes matrix.
   12. Paul Furth will keep us apprised of changes in the EECE Self-Study Document.
   13. All faculty should keep High, Low and Medium examples for each assignment, exam, etc.
   <>
             July 11, 2005 -DeAntonio
   14. http://engineeringphysics.nmsu.edu will be the official website address for the self-study document.
       
   15. We will keep criterion, appendices, etc. as separate documents until just before the final review.
       
   16. ACTION Create a single document now for printing purposes. - DeAntonio
   17. ACTION Look at changes made by Steve Pate. - all authors
   18. ACTION Look into getting University Objectives from North Central document - Birx (complete)
       
   19. ACTION Jacob Urquidi and Shay Curran need to submit their Criterion document - Curran, Urquidi
   20. ACTION Determine timeline for ABET visit - DeAntonio
   21. Use EE, not ECE in document.
   22. ACTION New versions of criterion, appendices, etc. should be given to DeAntonio one week before next meeting - all authors.
   23. ACTION We should all make comments on the other parts of the document - all
   24. FCI tests might be used in PHYS 215 as prereq test. Other prereq tests need to be developed by each instructor.
   25. ACTION Reformat document to match ABET standard - DeAntonio (complete)
       

                  February 9, 2005 -DeAntonio
       

   26. Follow up on the idea of a pre-test for each class. - Pate
   27. Post CVs and Syllabi received so far. - DeAntonio
   28. Move website to new location. - DeAntonio

              September 23, 2004 -DeAntonio
   

   1. Send a set of self-study reports to DeAntonio prior to next Full Committee meeting. - Hearn
   2. Rewrite mission statement and objectives and place them on the website prior to next Full committee meeting. - DeAntonio
   3. Send the URL for the website by email to all members prior to the next Full committee meeting. - DeAntonio
      October 21, 2004 -DeAntonio

   1. Send a copy of CV and syllabus to Mike DeAntonio electronically. - All Physics committee members
      
   2. Post samples of CVs and syllabi. - DeAntonio
   3. Add a blank outcomes vs. class matrix on the website. - DeAntonio
   4. Ask Krist Petersen about EE electronic and/or printed copy of self assessment. - DeAntonio
   5. Determine a protection mechanism for the website. - DeAntonio (I know now how to do this and I will be adding protection soon. I will notify the group when I have it in place.)
      
   6. Add objectives to the website. - DeAntonio
   7. Ask Jim McnEil about the definition of allied programs. - Kyle
   8. Determine a standard cycle for assessment and write it in calendar format. - All (to be discussed at the next meeting)
   9. Create a schedule for writing the self assessment document. - All (to be discussed at the next meeting)
   10. Add online versions of syllabi from EE to this website as samples.
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   Answer to questions posed at meetings

   Q. What do you mean by "allied programs"? In our case would this be our partners in EE and ME, or does it mean programs not associated with ours such as CS?
   
   A. (Jim McnEil)
   By "allied programs" we are referring to the EE, ME, and Materials Eng. programs with whom we have joint 5-year programs. Since the BS Eng. Phys. graduates in these programs are admitted in these graduate engineering programs, our curriculum must meet their needs.  We measure how well we do this by success rates in these programs and by feedback from the faculty in these programs. Specifically, an engineering faculty member has been assigned as our contact person with primary responsibility for coordinating these 5-year programs.  He provides us direct feedback every semester and participates in our student advising sessions each semester. We haven't been religious about documenting this feedback which is a weakness we need to address.
   
   Q. How do you include the Constituencies in the assessment process. One way is through the Advisory Board. Do you do anything else?  Also do you represent every constituency, or just each numbered category (your 1-6 on pg. 25)  i,e, for # 1 do you have parents, students and taxpayers each represented, or just some of those 3 (easiest is students).
   
   A. (Jim McnEil)
   We claim that the taxpayer and parental interests, or more broadly, Colorado citizen interests, are represented through the Colorado Commission on Higher Education (state oversight agency) and our Board of Trustees (appointed by the governor).  We have a BOT member on our visiting committee. Admittedly, the "parent" assessment component of this is weak. We will likely revisit whether we want to continue to include parents among our constituents.

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   Coverage of Outcomes Matrix

   Course Outcomes Matrix for Engineering Physics

   Course

   a

   b

   c

   d

   e

   f

   g

   h

   i

   j

   k

   Physics 150 - Gibbs

   x

   x

   x

   Physics 213 - Kanim

   x

   x

   x

   Physics 213L - Pennise

   x

   x

   x

   x

   Physics 214 - Pate

   x

   x

   x

   Physics 214L - Pennise

   x

   x

   x

   x

   Physics 215 - Hearn

   x

   x

   x

   Physics 215L - Pennise

   x

   x

   x

   x

   Physics 216 - Urquidi

   TBD

   Physics 216L - Pennise

   x

   x

   x

   x

   Physics 217 - Kiefer

   x

   x

   Physics 217L - Kiefer

   x

   x

   x

   x

   Physics 315 - Papavassiliou

   x

   x

   x

   Physics 315L - Kyle

   x

   x

   x

   x

   x

   Physics 451 - Kanim

   x

   x

   x

   Physics 454 - Vasiliev

   x

   x

   x

   Physics 455 - Pate

   x

   x

   x

   Physics 461 - Nakotte

   x

   x

   x

   x

   Physics 462 - Vasiliev

   x

   x

   x

   Physics 471 - Armstrong

   redo

   Physics 475 - Papavassiliou

   x

   x

   x

   x

   x

   Physics 476 - Gibbs

   x

   x

   x

   Physics 480 - Pate

   x

   x

   x

   Physics 489 - Nakotte

   x

   x

   x

   x

   x

   x

   x

   Physics 495 - Pate

   x

   x

   x

   
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